Forge a Strong Partnership with Floorite
At Floorite, we recognize that our relationship with contractors is pivotal in delivering top-notch, compliant, and cost-effective janitorial and exterior services. Our dedicated vendor relationship team collaborates closely with our contractors to ensure quality control, address local issues promptly, and manage client concerns effectively.
Interested in becoming a valued vendor partner? Take the first step by clicking the button below to access a third-party form. We will respond to your inquiry promptly.
Setting the Bar for Subcontractors and Suppliers
These “Standards for Subcontractors and Suppliers” outline the core expectations of Floorite, LLC (“Floorite”) for its partners in subcontracting and supply. These standards encompass a wide spectrum of business practices and procedures. While they may not cover every conceivable legal and ethical issue, they establish fundamental principles to guide all subcontractors and suppliers in their dealings on behalf of Floorite. It is imperative that all our subcontractors and suppliers conduct themselves ethically and maintain the highest standards of behavior, avoiding even the perception of impropriety.
Non-compliance with these standards may lead to contract termination, assignment revocation, and a permanent restriction from doing business with FLOORITE.
Compliance with Legal Regulations
Subcontractors and Suppliers must fully adhere to all relevant federal, state, and local laws, regulations, and licensing requirements. This includes, but is not limited to, regulations related to immigration, equal employment opportunities, anti-harassment, health and safety, and environmental concerns. Floorite’s standards are founded on not just complying with the letter of the law but also its spirit.
Work Hours and Compensation
Subcontractors and Suppliers must provide workers with schedules that allow for appropriate meal and rest periods, as well as rest days in compliance with local, state, or federal laws. Furthermore, they are obligated to compensate workers in line with wage, overtime, premium pay, sick leave, and other wage and hour standards that meet or surpass local, state, and federal regulations.
Hiring and Employment Practices
Before hiring, Subcontractors and Suppliers must implement hiring practices that verify a worker’s eligibility to work in the United States and their age (over 18). All terms and conditions of employment, such as hiring, compensation, training, promotion, benefits, and termination, must comply with all relevant equal employment opportunity and labor and employment regulations mandated by local, state, or federal laws.
Freedom of Association and Collective Bargaining
Subcontractors and Suppliers must respect the rights of employees to engage in collective organizing activities or to refrain from such activities, in accordance with the National Labor Relations Act and any applicable state or local regulations. Retaliation against employees for exercising these rights is strictly prohibited.
Health and Safety
Subcontractors and Suppliers must adhere to applicable regulations, such as OSHA or Cal-OSHA, to maintain a safe and healthy work environment. They must proactively mitigate known workplace hazards and potential unsafe working conditions.
Conflict of Interest
A conflict of interest arises when a Subcontractor or Supplier’s personal interests clash with those of FLOORITE. For instance, it is inappropriate to procure supplies or services from a vendor owned or operated by a family member instead of a more cost-effective alternative then charge these expenses to Floorite without prior disclosure and approval by Floorite. Transparency in business practices with Floorite is expected at all times.
Anti-Corruption
Subcontractors and Suppliers must avoid engaging in business practices with public officials or representatives of private sector entities that could breach bribery, corruption, or unethical practice regulations applicable to Floorite or any Subcontractor or Supplier. This includes laws such as the Foreign Corrupt Practices Act or other federal, state, or local laws prohibiting unethical relationships or payments in business transactions.
Financial Integrity
Subcontractors and Suppliers must maintain accurate records of all matters related to their business with Floorite, adhering to standard accounting practices. All financial statements, accounts, books, and records must be prepared promptly and transparently, accurately reflecting transactions.
Gifts and Entertainment
Subcontractors and Suppliers are prohibited from offering gifts or entertainment to Floorite’s employees or their family members, or anyone representing FLOORITE, with the intent to unduly influence a business decision. This prohibition extends to all forms of gifts or entertainment, including cash payments (which are strictly prohibited), tickets to events, lodging, airline tickets, jewelry, invitations to dinners, drinks, entertainment venues, or similar forms of entertainment. Lavish holiday gifts, such as expensive liquor, crystal, home furnishings, or sporting equipment, to FLOORITE employees or their family members are also prohibited.
Reporting Violations
FLOORITE takes violations of its standards seriously and encourages confidential reporting of any misconduct. If you are aware of any breaches of these standards, please report the conduct by contacting Floorite at contractors@floorite.com.
Join us in upholding the highest ethical and professional standards as we work together to achieve excellence in our industry.